职位名称:AWRI助理
分类:C4
Department: Annis Water Resource Institute
更新日期:2019年3月

工作总结

Acts as a general assistant to AWRI Director, performing both routine and non-routine office functions, which substantially contribute to the unit’s objectives.

基本功能

• Assist Director in carrying out standard office operation.
• Responsible for specific projects/programs conducted by the unit whether self-initiated or initiated by the Director which may involve planning and coordinating work, 分析数据, 准备报告, 使 recommendations and other duties associated with the successful completion of a project/program.
• Performs administrative work of a confidential nature for the Director.
• Manage USGC approved alcohol and drug testing program, including serving as the Designated Employer Representative, 维护机密文件, and preparation and submission of annual MIS 报告.
• 维护 and analyzes set of complex budgetary records by performing bookkeeping related duties such as reconciling, 监控, 使, 跟踪支出, preparing budget statements regarding the status of accounts, 使 recommendations as to projected budgets, advising accountants when corrections are necessary, preparing staff salary reallocation requests as required for grants and contracts, verification of Time and Effort Certification 报告, and preparing financial status 报告 to outside funding agencies.
• Acts with a high degree of independence as liaison with inside and outside contacts and in managing grant accounts, 编制拨款建议预算, 报告, and other support functions related to work area.
• Conducts on a recurring basis self-initiated or unit head-initiated projects and 准备 报告.
• 发展, 准备, and /or composes responses to memos and correspondence requiring research, judgment and discretion; routinely writes, 编辑, and submits materials for internal/external communications.
• Compiles and logically formats statistical data and 报告.
• 维护, 流程, and manipulates data on a personal computer using word processing, 数据库和电子表格软件.
• Assists faculty and staff with administrative problems or concerns.
• Provides information to students and prospective students of a complex nature, 以及外部机构, 游客, 等.
• Responsible for coordination with Facilities Services on items related to building maintenance and operation.
• 监督学生员工

不必要的功能

• May perform duties characteristic of lower level clerical office classifications on a limited basis.
• 处理表格.e. I-9, 购买电脑, 设备和用品申请单, student and technical call in employee Ultratime processing, 差旅和费用凭证.
• Serves as Unit’s P-card representative by maintaining records and reconciling monthly P-card statements
• Approve invoices for payment and initiate transfer request using OnBase system.

所需的资格

• 高中毕业或同等学历.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• 数据录入经验.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, 同时运用良好的判断力.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

首选的资格

• 学士学位
• 高等教育经历
• 管理经验

监督收到

Receives minimal supervision from a designated supervisor. 大部分工作都是自己发起的. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

监督执行

雇佣, 火车, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division. 

物理的要求

• 成功地完成这项工作, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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